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Angela Habben called the meeting to order at 7:10 a.m.    In attendance were board members Cliff Stratton, Brian Hall, Rick Fuller, George Stroberg, John Inman, Doug Hall, and Mike Hayes.  Guests: Kevin Massey and Loren Donaldson.

 

 Minutes from November 9, with changes suggested by Angela, were approved.  (Copies of the revised minutes will be sent to Board members.)

 

Cliff presented an outstanding treasurer's report. Highlights are as follows:

  • Funds in the Corpus total $28,233.76. 
  • Funds in the three spending categories available for giving are as follows:  Vocational Service (principally scholarships), $11,000; Community Service, $(-$20.21); International, $5,000. 
  • With some rollovers from prior years there is actually a total of $16,324.67 available for giving.

 

Rick moved, George seconded, that we accept the report.  Approved unanimously.

 

We had initially approved $3,500 for dictionaries ($3,000 from our foundation and $500 from Legacy).  John reported the actual cost of dictionaries was $3,600.  Mike moved, Rick seconded, that we approve the additional amount of $100.  Approved unanimously.

 

Mike presented recommendations from the Foundation Request Committee (see FRC page).  Comments and action as follows:

  • We agreed the request from the Longmont Twin Peaks Rotary that members of the 7:10 club "vote" to support a Nicaragua water project should be referred to the club board.
  • We discussed two requests from Roger for funds for NAG.  Mike moved, Doug seconded, that we transfer $2,000 from the International Service Allocation to the Community Service Allocation in order to make funds available if the requests are approved.  Approved unanimously.
  • Mike moved, Doug seconded, approval of $1,000 for NAG's  house fix up project.  Approved unanimously.
  • Mike moved, Doug seconded, approval of $1,000 to assist in expanding NAG's leadership program.  Approved unanimously.
  • We discussed a request from a satellite club of the Rotary Club of Shanghai for a contribution to their Community Service Projects Fund.  We deferred action on this until Martin provides more information that he will receive when he is in China in May.
  • As recommended we agreed to record in these minutes that a request from John for an additional $500 for dictionaries was approved by the board in an email vote by board members December 13-15.
  • We discussed the action by the Foundation Request Committee to approve a request for up to 200 computers that came to us from the Pinnacle Charter School through Garth.  A question was raised as to geographic boundaries for recipients of computers but no action was taken.
  • We considered a request from the city to support the Jessica Ridgeway Memorial Park.  The FRC recommends the board approve this with an amount and time to be determined by the board. Doug will review this with the city to provide more detail on needs and this will be an agenda item in March.
  • As recommended, it was agreed to record in these minutes that the board approved the following motion by email from Rick in December 30-31.  It should be noted that the motion was revised to indicate the books will go to local school, not libraries.
  • I move the expenditure of funds for the purchase of Westminster, The First 100 Years, history books for donation to local public libraries. The amount of such expenditure will be equal to the amount of new donations to the Foundation specifically designated for this purpose.
  • I move to accept a donation from XCEL Energy in the approximate amount of $1000 for the purchase, during the Foundation's current fiscal year, of Westminster, The First 100 Years history books.

 

We considered a request from the Service Projects Committee, brought to us by Kevin Massey, chair of the committee.  Mike moved, Angela seconded, that we approve the following:

 

  • $2,700 for six $450 RYLA scholarships
  • $2,700 for six $450 Young RYLA scholarships
  • $5,600 for scholarships in the amount of $500 or $1,000 for high school kids going to college per the recommendation of the scholarship committee.
  • Total:  $11,000.

Approved unanimously.

 

Mike reported on the recommendation of the ad hoc committee on Foundation record keeping as recommended by the IRS.  (Copy attached.)  It was suggested that back up copies be kept in a drop box rather that the rather complex process involving access to records of the treasurer and secretary.  The committee was asked to review this suggestion and revise its recommendations.

 

Mike suggested that we change our Policies and Procedures document to clarify handling of large contributions to the Foundation, which specify how the funds are to be spent.  Existing and suggested language are below:

 

Grants and Contributions from Other Organizations (including District Designated Funds)

 

Other organizations may be solicited for funds (e.g., other foundations, companies, political organizations, etc.).  Contributions from such organizations may be targeted to specific projects of the club, subject to approval of the Foundation board.  At the discretion of the Foundation board and the donor these funds may be spent in the year they are donated or in the subsequent year.

 

Approved at the Foundation Board meeting, September 15, 2006

 

Possible modifications.

 

Other organizations or individuals may be solicited for funds (e.g., other foundations, companies,  etc.).  Contributions from such organizations may be targeted to specific projects of the club, or to other designated purposes,  subject to the consideration and recommendation of the Foundation Request Committee and the approval of the Foundation board.  At the discretion of the Foundation board and the donor these funds may be spent in the year they are donated or in the subsequent year.

 

It was suggested this be an agenda item for our March meeting.

 

The meeting was adjourned at 8:45 a.m.

 

Our next meeting will be on March 8, 2013.

 

Respectfully submitted.

 

Mike Hayes, Secretary

 

 


 

 

 

 

 Board Minutes

Westminster 7:10 Foundation Board Meeting

November 9, 2012

 

Angela Habben called the meeting to order at 7:00 a.m.    In attendance were board members Brian Hall, Rick Fuller, George Stroberg, John Inman, Doug Hall, and Mike Hayes.  Roberta Bourn, Loren Donaldson, and Lynn Hoffman also attended.

 

Minutes from September 14 and October 17 were approved as submitted.

 

The treasurer's report was accepted.  Funds in the three spending categories available for giving are as follows:  Vocational Service (principally scholarships), $12,000; Community Service, $4,250; International, $3,000:

 

Funding requests were considered as follows:

  • Thanksgiving Baskets.  Rick moved, John seconded, that we commit a total of $1,500 for Thanksgiving Baskets with some $900 coming from member contributions and the balance from the Community Service budget.  Approved unanimously.
  • St. Anthony North Hospital Foundation Pastoral Nurse Influenza Vaccination Program for $2,000. The Foundation Request Committee recommended this request with the amount between $500 and $1,000 to be determined by the board.  Rick moved, Doug seconded that we contribute $1,000. Approved unanimously (Angela abstained as she is on the St. Anthony Board).
  • North Metro Arts Alliance for funds to help defray the costs of The Adams County High school Honor Music Festival for $500.  The Foundation Request Committee recommended this request.  Doug moved, Angela seconded that we contribute $500.  Approved unanimously (Rick abstained as he is on the North Metro board).
  • CASA. Club members will be invited to attend the CASA fund raising luncheon in November when they will have the opportunity to make contributions to CASA.  It will be recommended that they make their checks out to the club's foundation with the notation that the contribution is earmarked for CASA.  Mike moved, Angela seconded that the club's foundation add $500 to member contributions and write a check in the total of $500 plus member contributions to CASA.  Approved unanimously.
  • Dictionaries for Third Graders.  We will shortly have a count of the number of third graders in Westminster Schools.  John estimated that the total cost of dictionaries will be approximately $3,000.  We have a grant from the Legacy Foundation to support this project in the amount of $500.  Mike moved, George seconded that we approve approximately $2,500 for the project with the exact amount to be determined when we have a final count of students.  Approved unanimously.

 

Doug reported on the meeting with Ryan McCoy of the FRCC Foundation.  Our current agreement with FRCC regards "vocationally oriented" scholarships.  Ryan could announce the availability of scholarships now, to be awarded in the spring or later.  The FRCC foundation would select several potential recipients and ask our scholarship committee to make a final selection.

 

We currently have funds available ($1,000 for 2 $500 FRCC scholarships) that were approved last year.  Rick moved, George seconded that we approve $1,000 for 2 more $500 scholarships from this year's budget with the scholarship committee to determine the semesters in which all four scholarships will be available.   Approved unanimously.

 

The Scholarship Committee was asked to make recommendations for other four-year scholarships and RYLA scholarships for consideration at our January meeting.

 

We agreed that we would consider adjustments to the current spending categories at our January meeting.

 

Rick raised the issue of renewing (is this the right word) our incorporation status with the Secretary of State.  John will handle this.

 

Mike brought up the need for a definitive process to maintain the necessary records as required by the IRS.  Angela will ask Mike and Cliff to consider this with help from Marvin and make recommendations at the January meeting.

 

Mike brought up the need to make a final decision on the process to encourage club members to contribute to the foundation.  Angela asked Mike and Rick to make a definitive proposal for the board to consider.

 

Our next meeting will be on January 11, 2013.

 

The meeting was adjourned at 8:35 a.m.

 

Respectfully submitted.

 

Mike Hayes, Secretary

 

 


 

 

Official Minutes

Westminster 7:10 Foundation Board Meeting

September 14, 2012

 

 

Angela Habben called the meeting of the board to order at Hyland Hills at 7:05 a.m. In attendance were board members, Cliff Stratton, Brian Hall, Rick Fuller, George Stroberg, Doug Hall, John Inman and Mike Hayes. Roberta Bourn, Lynn and Karen Hoffman, Loren Donaldson, and Martin Postma also attended.

 

Minutes of the board meeting from July 20, 2012 were approved as read.

 

We discussed how to report that the board had approved two grant requests by email ($500 for a Nicaragua water project Matching Grant of the Boulder Rotary club and $500 for a Guitars for troops Matching Grant by the Aurora Fitzsimons Rotary club). It was agreed that these decisions by the board should simply be affirmed in these minutes.

 

Cliff submitted an outstanding report on finances of the foundation as of September 11, 2012. Highlights included:

  • Total funds available for giving from fund raising and roll over's from prior years are $26,379.67
  • We now have a check in the amount of $3,000 received from the Denver Broncos fundraiser.
  • We have $500 of unspent scholarship funds.
  • We have a total of $12,62.94 available in what are designated "Use Restricted Funds (i.e. restricted for spending on C4K, the Imagination Library and Conifer Fire Relief).

Mike moved and Brian seconded that the $500 unexpended scholarship funds be rolled over and added to the amount available under Vocational Service. Unanimously approved.

 

Angela reported that the Broncos has indicated their desire that we spend the $3,000 on scholarships and in her thank you letter to the Broncos she indicated that we would spend the funds on academic scholarships, RYLA scholarships and the Imagination Library. Mike moved and John seconded that we commit to provide an additional $1,500 in scholarships this year (2012-2013) and $1,500 in additional scholarships next year (2012-2014). These would be above the number of scholarships we would normally provide. Unanimously approved.

 

Martin reported that some $61,200 from our Matching Grant for education in Brazil has now been transferred from the Rotary Foundation to the Host Country Club in Brazil. Martin plans to visit Brazil in November to a Community Needs Assessment as to possible further support on the schools there.

Lynn and Karen reported on another very successful Peaches Fund Raiser. As they said, it was a fun event and the entire club participated. Not all the funds are in but Lynn estimates the net profit to be about $10,600. They brought to our attention a number of issues, particularly with payments for peaches. It was suggested that a committee should address these issues. Angela asked Brian to put together a committee. Again, we can't thank Lynn and Karen enough for their incredible work.

 

 

There was extensive discussion about our arrangements for scholarships with Front Range Community College. It was agree that Doug and Mike would meet with their representatives in an effort to establish an acceptable procedure for selecting recipients and working with them.

 

Mike submitted a report with information on actions and recommendations from the Foundation Request Committee (FRC). John moved and George seconded that we contribute $500 to the Legacy Foundation, commit $500 to support the Matching Grant application from the Denver SE club for a water project in Kenya, commit $1,000 to Shelter Box, and confirm our commitment to the Denver Cherry Creek for "nooks." Unanimously approved.

 

We discussed the authority of the FRC to approve requests for computers from other club. A decision on this will be postponed until our next meeting.

 

Mike raised the question as to committing DDF when we make a cash commitment to support Matching Grants submitted by other clubs. It was agreed that it would normally be assumed that a decision to make a cash contribution would also include a decision to commit DDF.

 

Mike reported that the Legacy Foundation is accepting grant applications until September 27. John and Mike will work on an application for funds for dictionaries.

 

Angela reported on plans for the Beer Festival in October. Should be a great event.

 

George was encouraged to increase the number of Thanksgiving Baskets and to make a funding request to the FRC.

 

The recommendations of the ad hoc committee on giving to the club foundation will be considered at the November meeting.

 

Our next meeting is tentatively scheduled for November 9th, 2012.

 

The meeting was adjourned at 8:40 a.m.

 

Respectfully submitted.

 

Mike Hayes, Secretary

 

 


 

 

 

 

 

 

 

Official Minutes

 Westminster 7:10 Foundation Board Meeting

July 20, 2012

 

Past president Loren Donaldson called the meeting of the board to order at Hyland Hills at 7:05 a.m.   In attendance were board members, Cliff Stratton, Brian Hall, Angela Habben, Rick Fuller, George Stroberg, Doug Hall and Mike Hayes.  Garth Godwin, Roberta Bourn and Marvin Pugh also attended.

 

Loren called for motions to elect officers for the year 2012-2013.  Angela was elected president, Rick was elected vice president, Mike was elected secretary and Cliff was elected treasurer.

 

A motion was made and approved, to again, express the sincere appreciation of the board for Loren's outstanding service to the board over the past three years.

 

Minutes of the board meeting from June 29, 2012 were approved as read.

 

Cliff submitted an outstanding report on the year-end finances of the foundation Highlights included:

  • The total giving budget for the year 2011-2012 was $23,404.32. (Note: This does not include expenses for C4K that are accounted for separately).
  • Actual spending for the year was $22,856.00 ($7,850 on Vocational Service, $5,996.00 on Community Service, $9,010.00 on International Service).
  • Funds for giving for 2012-2013 from fund raising and contributions total $25, 795.73.

It was agreed that unspent funds from 2011-2012 of $546.32 plus $37.62 unspent from the GSE funds would be added to the giving available for 2012-2013 for a total of $29,379 (a record amount).

 

It was moved by Rick, and seconded by George, that $3,000 previously committed for the Imagination Library program would be accounted for separately as "Use-restricted funds", reducing the unrestricted giving amount for 2012-2013 to $26, 379. It was unanimously approved.

 

It was moved by Mike, seconded by Brian, that we establish spending guidelines for these funds, with up to $10,000 for Vocational Service, $8,000 for Community Service and $8,000 for International Service. It was unanimously approved.

 

Garth reviewed the C4K situation.  It is hard to predict, but costs will be going up as the laptops we are getting usually need a new batteries and chargers.  We may be limited to the laptops available for giving,  particularly to other Rotary clubs who request them for international projects.  We do have, however, a number of small form factor desktops for such requests.

 

We reviewed recommendations from the Foundation Request Committee to provide $500 to support a District simplified Grant to be submitted by the Denver Cherry Creek Rotary club to purchase "Nook readers" for three low income schools in Denver, and to support (amount to be determined by the Board) a request from Scott Carpenter Middle School to fund bus transportation for an after school program.  $500 was approved for the Denver Cherry Creek Rotary club.  $500 was approved for Scott Carpenter, subject to them advising they have commitments for the total $3,000 required for the bus transportation.

 

Mike was asked to confirm to the Wheat Ridge club that we have committed funds to support the Uplift Program.

 

Marvin advised us that while we were able to submit an IRS short form 990 last year, this year we will need to submit a complete 990 as our income will exceed $50,000.

 

Mike advised the board that our funding request to the Daniels Fund for the Imagination Library program was denied.  We can resubmit the request in a year.

 

The recommendations of the ad hoc committee about giving to the club foundation will be considered at the September meeting.

 

It was agreed that recommendations regarding two requests to be reviewed by the Foundation Request Committee (for computers and from the Boulder club) can then be voted by email.

Our next meeting is scheduled for September 14.2012

The meeting was adjourned at 8:40 a.m.

 

Respectfully submitted.

 

Mike Hayes, Secretary

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

June 29, 2012

 

Loren Donaldson called a special meeting of the board to order at 7:05 a.m. In attendance were board members, George Stroberg, Rick Fuller, Angela Habben, John Inman, and Mike Hayes. Brian Hall also attended.

 

Minutes of the board meeting from May 11, 2012 were approved as read. As this was a special meeting there was no financial report.

 

Rick moved that we accept Dana Wozniak's resignation from the board, with thanks for his service, and that we appoint John Inman to serve the remaining two years (2012-2014) of his three year term. George seconded the motion and it was approved unanimously.

 

Rick moved that we advise the Littleton club that we will contribute $1,000 in support of their Matching Grant for bio-sand filters for Nicaragua with these funds to come out of the 2012-2013 budget. George seconded the motion and it was approved unanimously. Mike will advise the Littleton club of this commitment. We did not officially commit $1000 in our DDF for this but Mike will advise Littleton that we will also agree to this unless he hears to the contrary.

 

Mike moved that we agree to provide four laptops to the Boulder Valley Club for their Think Humanity, Uganda, Africa project. Angela seconded the motion and it was approved unanimously.

 

Mike provided copies of an application for a District Simplified Grant in the amount of $3,000 to provide funds for the Imagination Library and moved that the board approve submission of the application on July 1. Rick seconded the motion and it was approved unanimously.

 

Rick moved that any unexpended funds remaining in this year's budget be rolled over to 2012-2013. John seconded the motion and it was approved unanimously.

 

For the past several years we have allocated funds in our giving budget equally to three Avenues of Service: Community, International, and Vocational. Rick has suggested that we review this at our annual meeting in July.

 

Rick and Mike updated the board on the Future Vision Plan that will officially go into effect for our district in July 2013. There will be a number of changes with respect to applying for grant funds from The Rotary Foundation. These will be described in great detail at the seminar scheduled for August 4.

 

Three matters of particular importance for us: (1) We need to submit our proposal (s) soon after August 1, 2012 for a District Grant (formerly District Simplified Grant) for a project(s) we plan to initiate in the year 2013-2014. (2) Requests for Global Grants (previously Matching Grants) now involve a two-step process. First, a proposal, and then the actual application. If we plan to request funds for a Global Grant in 2013-2014 we must submit our proposal soon after January 1, 2013. (3) In order to have access to funds for grants our club must be "qualified." This process will have to be managed by our club board, not the foundation board.

 

We discussed further action to take to encourage club members to support our club foundation. (Remember, there is a big difference between The Rotary Foundation and our 7:10 Club foundation). Rick, Loren and Mike will draft a proposal to be reviewed by the foundation board at its next meeting.

 

Mike was asked to send copies of our foundation Articles, Bylaws, and Policies and Procedures to members of the 2012-2013 board. If other club members would like copies, let Mike know.

 

Rick expressed the sincere appreciation of the board for the great job Loren has done as president of the foundation and this was approved unanimously.

 

Our next meeting (which will be our annual meeting) will be on July 20. 7:00 a.m. Location to be determined.

 

The meeting was adjourned at 8:40 a.m.

 

Respectfully submitted.

 

Mike Hayes, Secretary

 

 

 

 


 


 

 

 

 

Official Minutes

Westminster 7:10 Foundation Board Meeting

May 11, 2012

 

 Loren Donaldson called the meeting to order at 7:10 a.m.   In attendance were board members, George Stroberg, Rick Fuller, Angela Habben, Cliff Stratton and Mike Hayes. 

 

 Minutes of the board meetings from March 16 and April 4 were approved as read.

 

Cliff provided an outstanding financial report that was accepted with thanks.  As of today the foundation has $546.32 in uncommitted funds.  So far this year various fundraisers and transfers have provided $16,173.99 that will be available for funding requests in 2012-2013.  This amount will be increased by proceeds from the Bocce Ball tournament, from various contributions including what we receive from the Denver Broncos fundraiser.  Cliff also reported that First Bank has now confirmed that our foundation's credit card arrangement has been certified.  As a reminder, funds transferred from the club treasury, collected as part of each member's dues, are available for spending in the following year.

 

We reviewed results of the meeting of the Foundation Request Committee (FRC) on March 21.  The FRC responded to a request from Nathan Hatcher for funding to support the Westminster Little League with a commitment of $250.  It also agreed to the board's policy that all requests for funding from organizations other than our own club must be accompanied by our standard request form.  The FRC also considered a request from the Littleton club for $1,000 to support a Matching Grant for BioSand filters for Nicaragua.  We recommended that the board approve $500, to come from next year's funds.  See discussion below.

 

Mike reported on progress in securing funding for the Imagination Library program.  The Westminster Legacy Foundation has advised they will provide $1,000 in response to our application.  It is expected that a request for $10,000 will be submitted to the Daniels Fund today.  He discussed the program with Linda Kister, Director of Learning Services for District 50, and her response was very encouraging. He then asked the board for its recommendation for funds from next year's giving budget in the amount of $3,000, to enable a request to District 5450 for a District Simplified Grant to support the program.  See the discussion below.

 

There was extensive discussion as to this year's board's authority to make commitments from next year's funds in view of some funding requests that need to be responded to in early July, before our annual meeting.  It was agreed that an orientation meeting for the new board should be held at a special board meeting on June 29 (see below) and that funding requests needing an early response could be reviewed at that meeting, and then could then be voted on by email on July 2.  The request from the Littleton club will be included for a decision on July 2, to be supported by more information and our request form.

 

Rick moved and Angela seconded that this year's board recommend that next year's board approve $3,000 for the Imagination Library program and an application to be made to the district for a District Simplified Grant in a similar amount.  Motion approved unanimously.

 

Cliff pointed out that due to timing issues it would simplify his work if funds for the Imagination Library program could be accounted for as Use Restricted rather than Time Restricted.  Mike moved, Rick seconded, a motion to this effect.  Motion approved unanimously.

We discussed the need for a nominating committee for one position on the board in 2012-2013.  Loren will appoint Rick and Angela to the committee with the expectation the club will be asked to vote on their recommendation at a meeting in June.

 

We discussed the need to encourage more members to understand how our foundation works.  Mike will solicit a number of additional club members to serve on the FRC committee and will provide advance notice of FRC meetings, together with items to be considered.

In addition to providing an orientation on June 29, it was suggested that we add, as an agenda item, a discussion to  increase financial support of the foundation by club members which will lead to the establishment  of a policy.

 

We discussed the need for a process to raise funds to give to the Conifer club to assist its aid to fire victims.  Loren will start a Fire Up for Conifer program, similar to our Pony Up for Polio program.

 

Mike indicated that he planned to make a substantial donation to the board that will be matched by General Electric and asked if the board was OK with the donation going to unrestricted use in 2012-2013 with the GE Match to be added to the corpus.  The board indicated its OK.

 

Again, our next meeting will be on June 29 at Legacy at 7:00 am, followed by an email meeting on July 2 and our annual meeting on July 13.

The meeting was adjourned at 8:35 a.m.

Respectfully submitted.

Mike Hayes,  Secretary

 


 

 

Official Minutes
Westminster 7:10 Foundation Board Meeting
April 4, 2012

Loren Donaldson called a special meeting of the board to order at 8:40 a.m. In attendance were board members John Inman, George Stroberg, Rick Fuller, and Mike Hayes. Also attending were Martin Postma, and Roberta Bourn.
We considered two items.
It was reported that the Broomfield club advised they would not need the $750 we had committed for their grant for a water project in the Dominican Republic. Apparently they had already submitted their grant application prior to receiving notice of our commitment. Martin then requested that we commit this $750 to Matching Grant 76671for improvements in education in Brazil to make up for a shortfall in one of the other commitments to the grant. Rick moved and John seconded that we do this and it was unanimously approved. By copy of these minutes to Cliff, please give Martin a check in the amount of $750, payable to The Rotary Foundation with the notation it is for MG 76671.
Clubs have been notified that the Conifer club is accepting donations that it will use to assist those in need due to the fires in the area. It was suggested we could consider contributing $250 but further discussion suggested we use the Pony Up for Polio approach for a few weeks to let member make contributions. Rick will ask Mark Wilson to initiate this.
We briefly discussed record keeping for Matching Grants, and other aspects of our finances. As Mike pointed out, as far as The Rotary Foundation (TRF) is concerned, any relationship we have with TRF is between our club and TRF. In other words, as far as TRF is concerned there is no relationship between TRF and our club's foundation. This suggests we need to give serious consideration to record keeping procedures for our club on Matching Grants, particularly in view of the new requirements of TRF in connection with the Future Vision program.
The meeting was adjourned at 9:00 a.m. The next meeting will be on May 11.

Respectfully submitted.

Mike Hayes. Secretary

 


 

 

Official Minutes

Westminster 7:10 Foundation Board Meeting

March 16, 2012

 

Loren Donaldson called the meeting to order at 7:05 a.m.   In attendance were board members Angela Habben, Rick Fuller, and Mike Hayes. Excused were Dana Wozniak and Cliff Stratton.  Also attending were Martin Postma, Roberta Bourn and Garth Godwin.

 

Minutes of the January 13, 2012 meeting were approved as read. 

 

Cliff's outstanding financial report was reviewed.  Funds available for giving are now $2,956.32. He also reported that this year we have received $15,325.16 and this money will be available for 2012-2013 giving.  In addition we will have two quarters of club dues (estimated at $1,700) and profits from the Bocce tournament (estimated at about $5,000) for a grand total of $22,025.16.  We briefly discussed Cliff's concerns regarding our merchant account for credit card payments and agreed our banker members should advise us on this.

 

 Martin commented on the great support we have received from the Broomfield club ($7,500) for the matching grant for Brazil.  In light of this he expressed his hope that we would support a request from the Broomfield club for funds for a matching grant (see below).

 

Garth then reviewed the C4K situation.  There were questions as to the future of the program.  Influencing factors included decreasing engagement by D50 schools, continued enthusiasm by Mapleton schools, and an expected decrease in the number of monitors that will be donated.  Garth has taken his building off the market, but we still have storage problems.  Rick and Angela will meet with Garth separately to develop plans for the future as to the shape of the program.  Garth also reported that the battery in the orange fork lift (used only for the C4K program) is close to the end of life.  Rick moved, and Angela seconded, that we authorize Garth to spend up to $3,000 from the C4K funds to purchase a replacement battery.  Motion was approved.  Roberta will explore the possibility that an organization she knows will help with the cost.

 

We discussed the authority to give computers to other organizations.  Currently Garth has the authority to make the decision up to five computers.  Mike moved and Angela seconded as follows:  The Foundation Request Committee is authorized to make decisions regarding requests for more than five computers, subject to confirmation from Garth that they are available.  Organizations receiving computers will be encouraged to make donations to our Foundation.

 

We had an extensive discussion regarding funding for the Imagination Library initiative which received the support of the club board on March 2.  It was suggested that we record the Foundation Board's support for next year's board to commit funds to allow us to apply for a District Simplified Grant to help start the program and Mike was encouraged to apply for a grant from the Daniels Fund.  Mike requested $400 from this year's budget to purchase promotional brochures for the project. See below.

 

We then considered a number of requests recommended by the Foundation Request Committee.  Mike moved, and Angela seconded, that we take the following action:

 

Commit $750 and $750 in DDF to the Broomfield club to support their Matching Grant application for a water system in the Dominican Republic.

Commit $260 to provide three lunches and breakfast for the GSE team.

Commit $400 to purchase promotional brochures from the Dollywood Foundation.

Commit $750 to NAG.

Donate 18 computers to the Commerce City club for projects in Mongolia and British Columbia.

Donate eight computers to Fire Mountain school in Boulder.

Advise the Denver Mile High club we will be unable to participate in their Haiti project.

Advise Travis Leiker we will not be able to fund his travel expenses to Boston.

 

The motion was approved.  We now have $796.32 of uncommitted funds.

 

Mike reported he has advised iDE to go through our normal process of requesting funds, using our application form.

 

We deferred discussion about the program to increase support of the club's Foundation until our next meeting.

 

We adjourned at 8:45 a.m.  Our next meeting will be on May 11, 2012

 

 Respectfully submitted,

 

Mike Hayes, Secretary

 

 


 

 

 

 

Official Minutes

Westminster 7:10 Foundation Board Meeting

January 13, 2011

 

Loren Donaldson called the meeting to order at 7:04 a.m.   In attendance were board members Angela Habben, Rick Fuller, John Inman, Dana Wozniak, Cliff Stratton, and Mike Hayes.  Also attending were Martin Postma, Doug Hall, Roberta Bourn and Marvin Pugh.

 

Minutes of the November 11, 2011 meeting were approved as read. 

 

Angela reported on a request received from the Broomfield club. Discussion was deferred until recommendations of the Foundation Request Committee (FRC) were considered.

 

Cliff presented an outstanding financial report.  Based on adjustments, our giving budget as of January 13, 2012 totals $23,802.32.  Funds now available for giving (i.e., uncommitted) total $2,802.32. Cliff's report was accepted, with thanks.

 

Recommendations by the FRC were then considered.

 

  • The FRC recommends we support a Matching Grant for the Starfish One by One Scholarship programs in Guatemala.  $500 was approved.
  • The FRC recommends providing funds to Crutches for Africa to transport crutches, etc., with the funds to come from a fund collection program similar to Pony Up For Polio to meet this request.  The club board will consider this.
  • The FRC recommended not funding a request to buy a table at a fundraiser for the Valley District of Boy Scouts.  The board agreed with this recommendation.  It was noted that the club board should consider formalizing our relationship with a Cub Pack that we have sponsored.
  • The FRC recommended providing 6 laptops to the Boulder Valley club for a school in Uganda.  These have been delivered and the Boulder Valley club has contributed $300 to C4K.  It was moved, seconded, and approved that when another Rotary club requests computers for their projects that we suggest they make a contribution to C4K and advise that our refurbishing costs average $50 per computer.
  • The FRC recommended that we not support a request from Martin Castorena to help defray the cost to attend the Thirteenth Annual global Leadership Program in Prague. The board concurred with this recommendation.  It should be noted that we give to individuals primarily for local scholarhips and the FRC felt that if funds were available they should be used for such purposes.
  • The FRC reported that the request from the Denver Mile High club for funds for Matching Grant to build a hospital in Haiti is essentially on hold pending clarification as to the use of the funds.
  • The board considered a request from Roger Gudenkauf for funds for NAG. This has not been reviewed by the FRC.  It was agreed to refer this to the FRC with its recommendation to be considered in March.

 

As reported by Angela, the Broomfield club has invited a member of our club to attend a meeting to be briefed on a Matching Grant, which they are developing and for which they would like funding from our club. Angela or Martin may attend the meeting.

 

There was extensive discussion of an effort to encourage our members to increase their financial support of the club's Foundation and so increase our ability to fund scholarships and other community service projects.  All members will be so encouraged and Rick volunteered to record contributions of $20 or more.  It was moved, seconded, and approved to establish a formal recognition program that, on an annual basis, will recognize members whose total giving to the club's Foundation is either $710 or $355 (half of $710).  It was recommended that details of the program be announced at the Club Assembly on January 25 and that Rick revise the Foundation's Policies and Procedures for consideration at the next board meeting.  Language is needed to clarify the matter of "targeted" contributions.

 

We discussed use of the request form for our Foundation and it was agreed that any requests for funding other than for our own club projects must be accompanied by the request form.

 

We also agreed that the FRC should continue to have the authority to approve requests for $250 or less.

 

Martin reported that the Boulder club has agreed to contribute $2,000 to support the Matching Grant that is in process for the school in Brazil.

 

Mike reported that an interim report has been submitted about the Matching Grant for microcredit in Guatemala.  As of the end of December 102 women have received loans (16 are in their 3rd cycle, 34 in their second, and 52 in their first).  It is expected the grant will finally provide funds to 232 women.

 

Loren will address two items left over from November and invite Garth to attend the March meeting for a discussion of the future of C4K and ask for suggestions from John and Dana with respect to investing corpus funds.

 

The meeting was adjourned at 8:40.  The next meeting will be on March 9.

 

Respectfully submitted.

 

Mike Hayes, Secretary

 

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

November 11, 2011

 

 Loren Donaldson called the meeting to order at 7:04 a.m.   In attendance were board members Angela Habben, Rick Fuller, John Inman, George Stroberg, Cliff Stratton, and Mike Hayes.  Also attending were Martin Postma and Brian Hall. Absent was Dana Wozniak.

Minutes of the September 9, 2011 meeting were approved as read.

Cliff presented an outstanding financial report.  With some adjustments due to Bocce receipts our giving budget for 2011-2012 now totals $23,466.26.  Funds now available (i.e., uncommitted) in the three Avenues of Service are $7822.09 for Vocational, $2,747.09 for Community and $322.09 for International.  Cliff's report was accepted, with thanks.

Loren advised that Garth was unable to be with us today but will be asked to come to our meeting in January to discuss C4K.

Brian presented a list of all the service projects that have been identified and the amounts that have been proposed.  Action was taken on some of these items as indicated below.  It was recommended that items in the list not acted on at this meeting be first submitted to the Foundation Request Committee.

We discussed the recommendation from the Foundation Request Committee, which was included in Brian's list, to approve the request from George for up to $600 for Thanksgiving Baskets.  This was moved, seconded, and approved.  It was also recommended that the cash George has received should go the Foundation treasury and Cliff can then reimburse George for all his expenses.

Cliff advised that the recipient of one of last year's $500 scholarships did not use the money.  It was moved, seconded and approved to move this to this year's giving budget and add it all to the amount available for Vocational resulting in $8, 322.09.

It was then moved, seconded, and approved to authorize $3,200 for RYLA and Young RYLA scholarships and $4,500 for seven $500 scholarships for high school students and two $500 scholarships for FRCC students.  (Somewhat less than the amount included in Brian's list.) Concern was expressed at to the lack of knowledge or our involvement in awarding FRCC scholarships.  Doug (now chair of the Scholarship Committee) will be asked to communicate with Andy Dorsey regarding this concern.

We discussed using some of the funds now in the Prints for Pride account ($28, 859.67). It was agreed that the Prints for Pride funds should be kept in reserve for such times as our fund raising falls significantly.  It was also suggested that John review how the corpus is invested with Dana.

We briefly discussed fund raising and Rick advised that the Wine Stomp is scheduled for February 10.

Martin reported that the Matching Grant for the schools in Brazil should be completed in early December for submittal to The Rotary Foundation.

We closed with a discussion on ways to increase the financial support of our foundation by club members. Rick, John, Loren, Lynn and Mike will meet next Wednesday to continue developing recommendations.

The meeting was adjourned at 9:00 a.m.  Our next meeting will be on January 13, 7:00 a.m. at Legacy Ridge Grill.

 

Respectfully submitted,

 

Mike Hayes, Secretary

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

September 9, 2011

 

 Loren Donaldson called the meeting to order at 7:05 a.m.   In attendance were board members Angela Habben, Rick Fuller, John Inman, Dana Wozniak and Mike Hayes.  Also attending were Martin Postma, Roberta Bourn, and Lynn Hoffman.

Minutes of the July 22, 2011 meeting were approved as read. 

Cliff was unable to attend but gave us a report that as of today we have a total available of $7,822 for Vocational Service projects, $2,772 for Community Service projects, and $3,322 for International Service projects. There may be some slight modification to these amounts after finalizing results from the Bocce Tournament.

Angela reviewed the rationale for proposing an increase in club dues and also reported that the club board has approved $1,500 to support a thank you dinner for C4K volunteers.  She also reported that Brian Hall would like to increase the level of scholarship giving.  He and the scholarship committee will be asked to make a formal request for funding.

We discussed how funds in the corpus and the Prints for Pride carryover are invested.  John suggested we make this an agenda item for our November meeting.

We discussed funding for C4K and the future direction of C4K in view of the apparent decrease in interest on the part of District 50 and the potential sale of Garth’s building.  It was suggested that the Club Board invite Garth to review the situation at its next meeting and that we invite Garth to the next Foundation Board meeting for a discussion.

We reviewed recommendations by the Foundation Request Committee regarding requests from Friendship Bridge for funds to support Microcredit loans plus education in Guatemala, the Denver Mile High club for funds to support a Matching Grant for a water project in Nicaragua, and the Wheat Ridge club for funds to support a Matching Grant for a cleft palate clinic in the Philippines.

It was moved, seconded and approved to provide $2,000 to Friendship Bridge.

It was moved, seconded and approved to commit $500 to the Denver Mile High Matching Grant and $500 to the Wheat Ridge Matching Grant.  These funds will be charged to this year’s budget but will not actually be spent until we hear that the Grants have been approved.

Mike reported on a donation by John Shinton in the amount of $200 (thanks to encouragement by Mark Wilson).  It was agreed to accept this donation to be added to this year’s giving budget with the allocation to be decided at the November meeting.

We reviewed possible changes to the Policies and Procedures.  Two changes were approved (shown in bold).

At the discretion of the board of directors a portion of funds received may be used to build a corpus, income from which will become a future source of funds.  At such time as the corpus reaches an amount of $10,000 , an investment policy will be developed, following ERISA guidelines and Department of Labor Section 404 (c) Standards. For the foreseeable future, funds will be invested in a “balanced fund.”

Outside organizations (i.e., non-Rotary) will be encouraged to submit requests for funding on our form which is posted on our web site, http://www.westminster710rotary.org/

We discussed formalizing a Foundation Giving Plan to encourage members to contribute to the Foundation, in addition to a portion of club dues.  Rick suggested an ad hoc group review this and make recommendations to the board.  Rick, John, Loren, Lynn and Mike will meet on September 21 to start this process.

Lynn reported on the outstanding results of the peach sale.  Last year we sold 1,260 boxes.  This year the club sold 1,129 boxes.  In addition The Legacy High School Band sold 362 boxes and the Arvada Chorale sold 46 boxes.  Total proceeds after expenses will be between $10,500 and $11,000.  WOW!!!  These funds will be available for spending on good works in 2012-2013.

The meeting was adjourned at 8:30 a.m.  Our next meeting will be on November 11, 7:00 a.m. at a site to be determined.

 

Respectfully submitted.

 

Mike Hayes, Secretary

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

July 22, 2011

 Loren Donaldson called the meeting to order at 7:05 a.m.   In attendance were board members Angela Habben, Rick Fuller, Cliff Stratton, John Inman, George Stroberg and Mike Hayes.  Also attending was Martin Postma.

Minutes of the July 15, 2011 meeting were approved as read. 

Cliff reported that with final results turned in for the Bocce tournament we now have $21,466.26 available for giving.  Mike then gave Cliff a check in the amount of $2,000 with the request that this be added in equal thirds to the budgets for Community, International, and Vocational Service.  The request was approved.  The total giving budget in now $23,466.26 and the budget amount for each avenue of service is $7,822.09.      Mike also indicated that General Electric will match the donation and he requested this be added to the corpus.

We then considered the following requests for funding as recommended by the Foundation Request Committee.

North Metro Arts Alliance.  $500.

Matching Grant for computers for South Africa. We will be the lead club. $2,000.

Matching Grant for a water project in Guatemala.  We would support the Ft. Collins club.  $500.

Funds to be a sponsor for the Legacy Foundation golf tournament.  $500.

Funds for dictionaries for third graders.  Up to $2,800.  (Mike will request support from a District Simplified Grant and from Legacy Foundation.)

In the discussion that followed it was proposed that we increase the sponsorship for Legacy to the silver level of $750.  This will entitle us to two entry fees to the tournament (valued at $150 each).  Loren and Angela would then need to decide how to make this opportunity available to club members.

It was then moved, seconded, and approved that the above requests be funded except that the sponsorship for the Legacy Golf tournament be increased to $750.

We discussed a request from Heather Cummings to support a project in Africa but agreed it was not one we wish to support.  Mike will advise Heather.

We discussed changes to our Policies and Procedures, last amended in 2006.  Mike will draft the suggested changes for consideration by the board in September.

It was agreed we should always ask outside organizations asking for funds to accompany their request with our request form.

We discussed the need for an investment policy for the corpus.  It was agreed that a balanced fund was an appropriate vehicle for the current amount in the corpus  and that we would not need a formal investment policy until the corpus reaches $50,000.

Rick would like to review our bylaws for compliance with Colorado laws as pertaining to not for profit organizations.  Mike will send all board members copies of our current Articles of Incorporation and Bylaws.

The meeting was adjourned at 8:15 a.m.  Our next meeting will be on September 9.  7:00 a.m. at Hyland.

 

Respectfully submitted.

Mike Hayes, Secretary

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

July 15, 2011

Loren Donaldson called the meeting to order at 7:10 a.m.   In attendance were board members Loren Donaldson, Angela Habben, Rick Fuller, Cliff Stratton, John Inman, and Mike Hayes.  Also attending were Martin Postma, Stephanie Palm Neves and Nick.

It was moved, seconded and approved that the following would serve as officers for 2011-2012.

Loren Donaldson, President.

Angela Habben, Vice President

Mike Hayes, Secretary

Cliff Stratton, Treasurer

Minutes of the May 12, 2011 meeting were approved.

Cliff presented an outstanding financial report, which was accepted with thanks.   Of the $21,279.64 budgeted for spending in 2010-2011 we spent all but $68.90.  (We actually spent a total of $26,394.64 which included funds budgeted for this year as well as funds committed from previous years but not actually spent in those years.)      We have $20,498.30 in the corpus and $10,617.19 in the Prints for Pride account (funds carried over from fund raising a few years ago).

We agreed to roll the unspent $68.90 into the giving budget for 2011-2012.  With proceeds from various fund raisers we will, therefore, have a total of $21,626.26 for giving, plus or minus a few dollars when we have a final accounting for funds received from the Bocce Ball tournament. We discussed adding to our giving budget with funds from the Prints for Pride account but agreed to postpone any action in this regard until we have a better sense of requests for funds.

After some discussion about increasing funding for international projects it was moved, seconded and approved that we would budget 1/3 of the giving budget for Community Service, 1/3 for International Service and 1/3 for Vocational Service.

 Rick advised that the club is submitting an application for a District Simplified Grant for funds to support purchases of computer parts for C4K. If approved this will provide us with $3,000. He also reported that Garth is concerned about the adequacy of C4K funds given the need to purchase monitors, hard drives, etc.   

We then reviewed a recommendation from the Foundation Request Committee to commit $2,000 for a Matching Grant to provide funds to further support EDUCAFE in Brazil. With our contribution plus $14,000 from other clubs this would provide a total of as much as $54,000. Stephanie provided more detail as to how the money would be spent.  It was moved, seconded and approved to fund this grant in the amount of $2,000 in cash from the Westminster 7:10 Foundation plus $2,000 in District Designated Funds.

 We discussed changing the bylaws to make it clear that under certain circumstances, where time is of the essence, the board may vote on a funding request by email.  We approved the following revision.

3.12 UNANIMOUS CONSENT WITHOUT MEETING. Any action required or permitted by the Articles of Incorporation or By-laws or any provision of law to be taken by the Board of Directors at a meeting or by resolution may be taken without a meeting if a consent in writing, setting forth the action so taken, shall be signed by all of the Directors then in office.  without a meeting, either by written agreement or by email, except that such action may not be taken if objected to by a director.

It was then moved, seconded, and approved to fund the request for $1,000 for the Public Safety Foundation.

It was agreed we would consider the requests for funds for computers for South Africa, funds for the North Metro Arts Alliance, and funds to support a Matching Grant for the Fort Collins club at the special meeting on July 22.

The meeting was adjourned at 8:30 a.m.  In view of the number of items that time did not permit us to address it was agreed to schedule a special meeting of the board on Friday, July 22, 2011 at Hyland Hills.

Respectfully submitted.

Mike Hayes, Secretary

 

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

May 12, 2011

 

Roberta Bourn called the meeting to order at 7:10 a.m.   In attendance were board members Loren Donaldson, Angela Habben, Cliff Stratton, John Inman, Dana Wozniak, and Mike Hayes.  Also attending was Emil Rinaldi.

Minutes of the March 11, 2011 meeting were approved. 

Cliff presented an outstanding financial report, which was accepted with thanks.   We have committed, or designated, $6,400 for Vocational Service, $6,810.74 for Community Service, and $3,800 for International Service.  Remaining uncommitted or undesignated funds, still available for giving, are $4,268.90.       We have $20,498.30 in the corpus and $10,617.19 in the Prints for Pride account (funds carried over from fund raising a few years ago). So far this year we have received $10,453.25 from fundraisers, which will be available for giving in the next Rotary year. Receipts from the Bocce Ball tournament will add to this amount.

Cliff was asked about any concerns in connection with our finances.  His major concern is the decline in funds from the club's fund raising events.  In addition, there is a strong probability that C4K will need more funds as their refurbishing costs are expected to rise. 

Angela will, again, express the concern about fundraising to the club.  Without an increase of funds received from our fund raising activities our ability to do good work will be seriously diminished.  Roberta and Loren will ask Garth if we should submit a District Simplified Grant to request additional funds for C4K from the district in 2011-2012.

We then reviewed the following requests that were recommended by the Foundation Request Committee (FRC) as follows:

 A request from the Scholarship Committee for an additional $2,000 for college scholarships.  

A request from Rick for $500 for the North Metro Arts Alliance.

A request from Herb for $1,000 to support artwork planned by the Westminster Public Safety Foundation.

A request from Martin for $2,000 for Shelter Boxes.

A request from Stephanie Neves for $1,200 for Socially Conscious educational programs in Brazil.

These requests total $6,700 versus our available funds of $4,268.90.  After much discussion it was moved, seconded and approved that we provide an additional $2,000 for scholarships, $1,000 for Shelter Box, and $1,200 for Socially Conscious Coffee.  The requests for North Metro Arts and the Public Safety Foundation will be rolled over for consideration at the July board meeting. 

We then discussed the view of the board with respect to supporting Matching Grants proposed by the Ft. Collins and a possible Matching Grant that Emil will submit for funding computers for a school in So. Africa.  The discussion was positive regarding both items.

Roberta reported that our remaining obligation to meet our goal for the Bill and Melinda Gates Challenge Grants is $1,892 as of April 18.

We continued our discussion about the need for an investment policy, ways to build up the corpus, and how to increase financial support of our foundation by club members.  Dana will investigate the matter of an investment policy.  The review of policies and procedures was deferred until our next meeting.

A motion was made, seconded, and unanimously approved to express our most sincere thanks to Treasurer Cliff for his simply outstanding work in providing financial reports that are both comprehensive and understandable.

The meeting was adjourned at 8:40 a.m.  The next meeting (our annual meeting) will be on July 15, 2011.

Respectfully submitted.

Mike Hayes, Secretary

 

 


 

 

Official Minutes

Westminster 7:10 Foundation Board Meeting

March 11, 2011

 

Roberta Bourn called the meeting to order at 7:10 a.m.   In attendance were board members Loren Donaldson, Cliff Stratton, and Mike Hayes.  Also attending was Lynn Hoffman.

Minutes of the January 13, 2011 meeting were approved. 

Cliff presented an outstanding financial report, which was accepted with thanks.   Our funds available for giving are now $6,168.90.     We have $19, 131.76 in the corpus. So far this year we have received $14,086.25 from fundraisers, club transfers, etc., which will be available for giving in the next Rotary year. Receipts from the Bocce Ball tournament will add to this amount.

We still need to receive $200 from another Rotary club after which Cliff will write a check for the District 12 flag.  Roberta will follow this with Bob Briggs. 

There was extensive discussion about future directions for C4K.  Loren and Roberta will work with Garth and one or two others to consider this and make recommendations. 

We then reviewed requests and recommendations of the Foundation Request Committee (FRC) as follows:

Friendship Bridge has requested a $1,000 donation in connection with their Building Bridges 2011 Gala.  Funds will support loans and administrative costs.  We will be featured in their program and will have two tickets to auction for the event on April 28, 6-10 p.m. at the Mile High Stadium 

The committee recommended approval of this request and the board approved.

Westminster Little League has requested a $500 donation to help fund "scholarships" for needy kids to participate in the program.

The committee recommended approval of this request and the board approved.

We discussed ways to get started with the Imagination Library.  We need someone in the club to champion this and we need a few organizations that will help us fund the program for at least a few years. 

Roberta reported that our total obligation to meet the Gates Challenge grants to "End Polio Now" was $7,000.With the check Marvin just sent our remaining obligation (to be completed June 30, 2012) is $1,882. 

Cliff is now sending an acknowledgement letter to anyone contributing $250 or more to the foundation.

We reviewed the foundation's Policies and Procedures (last modified on September 15, 2006).

  • It was agreed we need an Investment Policy to guide our investment of funds in the Corpus.  Mike will collect some Investment Policies from other foundations for the board to review.
  • It was agreed we need to have a formal plan to encourage giving to the foundation.  Roberta and Mike will make recommendations to be considered at the next board meeting.
  • Our current Policies and Procedures statement lists priorities for giving.  Board members were asked to review these and be prepared to discuss at the next meeting. (Club members with an interest in this can get copies of the Policies and Procedures from Mike.)

The meeting was adjourned at 8:40 a.m.  The next meeting will be on May 13, 2011. 

 Respectfully submitted.   Mike Hayes, Secretary

 


                                                                Official Minutes

                                      Westminster 7:10 Foundation Board Meeting

                                                                 May 14, 2010

 

Vice-president Roberta Bourn called the meeting to order at 7:10 a.m. In attendance were board members Cliff Stratton, Loren Donaldson, John Inman, George Stroberg and Mike Hayes. Bill Walenczak also attended.

Minutes of the March 12 meeting were approved.

Cliff presented an outstanding financial report, which was accepted with thanks. Key items include the following: Our net income to date, which will be available for good works next year, is $14,084.54. In addition we expect to receive a transfer from the club treasury of $750 and hope to raise between $3000 and $5000 from the bocce ball tournament. So we should have about $20,000 available for spending plus whatever portion is transferred from the Prints for Pride fund. We have $1,268.84 available for good works yet this year.

On behalf of the City of Westminster, Bill Walenczak requested that the Tribute Garden funds we have been holding be transferred to the Legacy Foundation.

We agreed with the recommendation of the Foundation Request Committee not to supply funds as requested by Mark Belnay for a project for Africa.

We agreed with the recommendation of the Foundation Request Committee to contribute $1,000 to NAG and to consider additional funding in 2010-2011.

Mike reported that, at long last, The Rotary Foundation has approved our Matching Grant application for Village Banks in Guatemala. Our club's contribution will be $2,000. With our contribution, the cash contributions of other clubs, and District Designated Funds (DDF), the total amount to be loaned to poor women in Guatemala will be $50,842.

It was recommended that Cliff give a report at our meeting on May 26 on how the club's foundation spent its money for 2009-2010.

After discussion on an investment policy for the corpus John agreed to meet with Fidelity and get their recommendations as to how best to invest the current funds. He will report on this at the July meeting.

There was discussion on asking other foundations for funds to support our projects. Mike will get the policy from the Legacy Foundation. Roberta will get the policy from the Hyland Hills Foundation.

There was discussion on establishing a form to be used when requesting foundation funds. Mike will put together a draft for consideration.

The meeting was adjourned at 8:30 a.m.

The annual meeting will be on July 9, 2010 at Hyland, 7:00 a.m.

 

Respectfully submitted.

Mike Hayes, Secretary

 


 

                                                        Official Minutes

Westminster 7:10 Foundation Board Meeting

January 13, 2010

 

 Roberta Bourn called the meeting to order at 7:10 a.m.   In attendance were board members Loren Donaldson, Cliff Stratton, George Stroberg and Mike Hayes.  Also attending was Garth Godwin.

 Minutes of the November 12, 2010 meeting were approved. 

Cliff presented an outstanding financial report, which was accepted with thanks.   Our funds available for giving are now $14,519.64. (As noted below this amount will be increased to reflect changes with respect to dictionaries.) In addition we still have in reserve Prints for Pride funds of $10,617.19 that we have carried over from previous years and can use as the board may decide in the future.  And, we have $18, 131.76 in the corpus (which we hope to build up over the years to a point where it throws off interest that can be used to fund requests).  So far this year we have received $14,079.96 from fundraisers, club transfers, etc., which will be available for giving in the next Rotary year. 

Cliff reported that we still need to receive $200 from another Rotary club after which he will write a check for the District 12 flag.  Roberta will follow this with Bob Briggs. 

Garth then gave us an update on C4K.  A number of issues.  He anticipates that many computers we receive in the future will require hard drives and monitors which may add as much as $60-65 to the cost to refurbish them.  In the past, C4K has been essentially self-funded as it has had modest funding needs that have been covered by various external contributions.  Depending on how many computers we donate in the future, funding these additional costs may require a substantial increase in what the foundation has been budgeting.  Another issue concerns schools that we work with, some of which are outside of Westminster (e.g. Arvada and Thornton).  If we move to include more such schools it was suggested we need to get financial support from Rotary clubs in these cities.  Consideration may be given to charging students for their computers.  It was pointed out that a similar program in Boulder charges students $25.  Finally, Garth raised the broader question as to the future relevance of the program and made the point that the club needs to give serious thought to this.

We then reviewed requests and recommendations of the Foundation Request Committee (FRC) as follows:

A request from the Scholarship Committee for $4,000 to be applied to scholarships for the school year 2011-2012.  Six scholarships at $500 each to high school seniors graduating this spring from a Westminster high school and two $500 scholarships for Front Range Community College students enrolled in a Career Technical Education (CTE) course of study.

The committee recommended approval of this request and the board approved.  Emil and Brian Hall will be asked to submit a request for RYLA scholarship funds.

A request from Roger Gudenkauf on the behalf of NAG for the $1,000 that was short in 2010 and a request for an additional $2000 for 2011.  The grant will help with the operation of NAG leadership programs, parenting, Thanksgiving feeding 4000 people, and the Catholic Heart Work Camp fixing up 100 homes in our neighborhood.

The committee recommended at least $2,000.  The board approved providing $2,000 with the stipulation that funds be designated for leadership programs and parenting programs.

A request from The Kids Wish Network.  This organization is located in Florida. Its Mission Statement reads as follows.  "Kids Wish Network is a nationally recognized charitable organization dedicated to infusing hope, creating happy memories, and improving the quality of life for children.  Kids Wish Network assists children and their families through several key programs."  They have asked us if we would help fund a trip for a Westminster three year old, Sara.  Sara has Neurofibromatosis Type I and her only wish is to meet her favorite little character, Mickey Mouse.

In the FRC discussion the view was expressed that our foundation does not support grants for individuals in such circumstances and we agreed not to recommend providing funds to this request.  The board agreed with this recommendation.  Mike was asked to draft a statement to be added to our Policies and Procedures to clarify this policy on such matters.

A request from George Maybee of the Commerce City club for $500 for a Matching Grant for school toilets and hand washing stations for Christmas Island.  We agreed to ask George for a formal request which has been received.  The FRC did not act on the request but the board agreed to support it.

A formal request from the Parker club for $500 or $1,000 for a Matching Grant to support Walk for Life in Bangladesh.  We agreed to recommend $500 to the board.  The board approved this request.

The FRC also received two other requests.  In each case we went back to the requestor for more information.  The information has not been received and the board agreed we should not consider these requests unless the information is provided.  

We agreed to ask Cliff to revise the financial statement to reflect that the cost of the dictionaries was $2,774. 40 and we received a grant from the Legacy Foundation in the amount of $750, thus reducing the budgeted amount for dictionaries of $3,200 by $1,175.60

The meeting was adjourned at 8:40 a.m.  The next meeting will be on March 11, 2011.

Respectfully submitted.

 

Mike Hayes, Secretary

 

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

November 12, 2010

 

Roberta Bourn called the meeting to order at 7:05 a.m.   In attendance were board members Loren Donaldson, Angela Habben, Cliff Stratton, George Stroberg and Mike Hayes.  Also attending was Roger Gudenkauf.

 Minutes of the September 10, 2010 meeting were approved. 

 Cliff presented an outstanding financial report, which was accepted with thanks.   Our funds available for giving are now $16,199.64.  In addition we still have in reserve $10,453.25 that we have carried over from previous years and can use as the board may decide in the future.  So far this year we have received $12,502.77 from fundraisers, club transfers, etc., which will be available for giving in the next Rotary year.  

 We discussed funding scholarships (College, FRCC and RYLA).  We agreed we need recommendations from the scholarship committee as to amounts to be considered at the next board meeting.  Emil will be asked to convene the committee and develop recommendations to be made to the Foundation Request Committee and then to the board for consideration at its January meeting.  The committee will also be asked to make sure names of recipients are given to Cliff no later than May 15 in order to allow time for processing.

We reviewed recommendations and actions of the Foundation Request Committee (FRC) as follows:

  • The FRC approved $200 for the flag at the Adams 12 Aquatic Center.
  • The FRC recommended a request from Barbara Stratton to contribute up to $1,000 to match donations by individual Rotarians to CASA.  The board approved this recommendation.  Members attending the CASA luncheon or otherwise making donations should make their checks out to the Westminster 7:10 Rotary Club Foundation.
  • The FRC recommended contributing up to $400 to buy Thanksgiving baskets.  George reported that he has collected $620 from club members and expects the total cost will be about $1,100.  The board approved this recommendation. (Note: Members who have not contributed $20 can still do so.)
  • The FRC recommended that the board consider contacting The Senior Hub to indicate that requests from the Hub for funds would be considered favorably.  The board agreed and Angela will contact the appropriate people at the Hub and so indicate.
  • The FRC recommended tabling a suggestion from The Rotary Foundation that we consider initiating a Matching Grant for relief projects in Chile.  It is the view of the board that club members should be aware of the opportunity for a grant but that it would require the initiative of at least one member to pursue initiating such a grant.  Mike will distribute information from The Rotary Foundation and Roberta will announce this at the next club meeting.

 We discussed a draft of a form to be given to organizations requesting funds.  With some minor changes the draft was approved with the understanding that it may be modified further, depending on our experience with it.  Copies will be on the club's web site and will be made available to club members.

Roger informed us about the financial situation at the Neighborhood Action Group (NAG) and advised us that NAG will be doing its own peach sale next year.  The board was completely supportive of this and expressed great appreciation for the work Roger has done selling peaches for our fundraiser. We will have our work cut out for us to make up the funds that came from Roger's sales.  We encouraged Roger to request financial support from the foundation.  We also discussed asking Roger to be the club program on NAG and Doug will be asked to schedule this.

Mike gave a report on the club's giving to Polio.  Our total goal to respond to both the Gates challenge grants is $7,000, to be completed by June 30, 2012.  With our most recent contribution from Pony Up for Polio our giving thus far is $4,494.  It was agreed we would continue with Pony Up for Polio but also that the board would consider making a contribution to Polio from the club's foundation at its meeting in March.

We discussed procedures for providing information to contributors to the foundation.  For cash contributions over $250 Cliff will send an acknowledgement letter.  For contributions where there is also a monetary value we need to make the monetary value known to the contributor.  Those in charge of fundraisers need to make this determination and provide it to contributors. 

The meeting was adjourned at 8:40 a.m.  The next meeting will be on January 14, 2011.

 

 

Respectfully submitted.

 

Mike Hayes, Secretary

 


 

 

Official Minutes

Westminster 7:10 Foundation Board Meeting

July 23, 2010

 

Roberta Bourn called the meeting to order at 7:10 a.m.   In attendance were board members Cliff Stratton, Loren Donaldson, John Inman, George Stroberg and Mike Hayes.  

 

Currently there are seven board members for 2010-2011, as follows:

 

Roberta Bourn, by virtue of being immediate past club president.

Loren Donaldson, by virtue of being the current club president.

Angela Habben, by virtue of being the club president-elect.

Mike Hayes, by virtue of being Chair of the Foundation Request Committee

Cliff Stratton, in the third year of a three-year term

John Inman, in the second year of a three-year term.

George Stroberg, in the first year of a three-year term.

 

Officers for 2010-2011 were elected as follows:

 

President:  Roberta Bourn 

Vice President: Loren Donaldson 

Secretary:  Mike Hayes  

Treasurer: Cliff Stratton

 

 It was moved, seconded and approved to expand the board to 8 members by adding an additional member to serve a three-year term as director-at-large.  It was agreed that Dana Wozniak would be appointed to this position, subject to approval by club members.

 

Minutes of the May 14, 2010 meeting were approved. 

 

Cliff presented an outstanding financial report, which was accepted with thanks.   Key items include the following:

  • Our net income for 2009-2010 was $18, 925 which is available for good works this year (2010-2011).  In addition, we had $168.84 unspent from last year.  It was decided to add this unspent amount to the net income, resulting in a total of $19, 093.84.
  • It was agreed to establish a tentative giving budget of $19, 094 (allocated 1/3, 1/3, 1/3 to Community, International, and Vocational Services) The budget will be reviewed at a special meeting in August at which time we should have a final report on income from the Bocce Ball tournament, and we will consider adding part of the previous income from Prints for Pride to our giving budget.
  • Cliff reported that the Tribute Garden funds have now been transferred to the Legacy Foundation.
  • Cliff also reported that he needs the names of two college scholarship recipients and two FRCC scholarship recipients.  George will follow on the college scholarship recipients and we will ask Emil to follow the FRCC recipients.

 

John reported on his discussion with Fidelity as to an investment policy for funds in the corpus, currently $15,446.47.  Fidelity needs a statement of our objectives in order to make recommendations.

 

We then considered the following recommendations of the Foundation Request Committee:

 

A recommendation that we contribute $500 to the Westminster PD Swat team to participate in the charitable fund raising Colorado Relay.  Funds raised are for Outward Bound, which takes kids of slain officers and has them participate in weeklong outdoor getaways.  Approved.

 

A recommendation that we contribute $500 to the Arvada Sunrise Rotary club to help in the costs of shipping books to Kenya as part of their "School Libraries for Kenya" project.  Approved, with the understanding that this may be increased at a later date, depending on their success in raising fund.

 

A recommendation that we consider additional funds to support NAG (Neighborhood Action Group).  It was agreed we will go back to Roger for more information.

 

We discussed the current Policies and Procedures.  Roberta and John will ask Marvin for recommendations with respect to acknowledging donations (for tax purposes).  Several other changes were suggested and board members were asked to further review the current Policies and Procedures for additional changes.

 

A form for use by those requesting funds from our foundation was discussed.  Mike will draft a form for consideration at our next meeting.

 

It was agreed to hold a special meeting on August 13,2010

 

The meeting was adjourned at 8:50 a.m.  

 

 Respectfully submitted.

 

Mike Hayes, Secretary

 

 


 

 

 

 Official Minutes

Westminster 7:10 Foundation Board Meeting
March 12, 2010


President Lori called the meeting to order at 7:00 a.m. In attendance were board members Roberta Bourn, Loren Donaldson, John Inman, and Mike Hayes.
Minutes of the January 15, 2010 meeting were approved.
Cliff was not able to attend, but still presented an outstanding financial report, which was accepted with thanks. Key items include the following: we have only raised $13,048.15 through fund raising this year. This will significantly reduce our ability to support good works next year. For this year we still have $2,258.84 available for good works yet this year.
We then agreed that of the $4,000 approved for scholarships in January, $3,000 will be for 6-$500 college scholarships and $1,000 will be for 2-$500 FRCC scholarships. It should be noted that FRCC will identify five candidates from whom our scholarship committee will select two recipients.
We had previously approved $1,000 for supplies for the Four Way Test program. Actual costs were $1062.76 and we approved the overage of $62.76.
We approved contributing $500 to the Westminster Little League, as recommended by the Foundation Request Committee.
We agreed with the recommendation of the Foundation Request Committee not to contribute to the Northglenn Percussion Theater and to suggest to them that they solicit funds from the two clubs in Northglenn/Thornton.
We considered the request from Bob Briggs to be a sponsor of the Westminster Centennial book. It was agree that funds to do this should come from the club treasury rather than the club's foundation and we will recommend this to the club board. It was also reported that the noon club has indicated a willingness to support this jointly with our club.
Mike reported on two requests, one from Roger for NAG and the other from Myron for Royal Family Kids Camp. It was agreed that these requests should first be considered by the Foundation Request Committee, which will be done on March 24.
We had further discussion on how to deal with the matter of a "corpus." It was agreed that any changes to our current policy should be considered at the July meeting at which time we will be establishing a giving budget for the year. One of the decisions to be made is what, if any, portion of funds raised by the Prints for Pride program should be made available for giving.
The meeting was adjourned at 8:30 a.m.
The next meeting will be on May 14, 2010 at Hyland, 7:00 a.m.
Respectfully submitted.

Mike Hayes, Secretary

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

January 15, 2010

 

 President Lori called the meeting to order at 7:06 a.m.   In attendance were board members Roberta Bourn, Loren Donaldson, Cliff Stratton, John Inman, George Stroberg and Mike Hayes. Martin Postma also attended.

 Minutes of the November 13, 2009 meeting were approved. 

 Cliff presented an outstanding financial report, which was accepted with thanks.  It was augmented by a "Lori" page which included just information as to how much funding is still available for this giving year.  As of January 15, 2010, the Foundation had $9,424.40 in uncommitted funds, available for giving for the rest of the year.  

 We then considered requests from the Scholarship Committee of $4,000 for 6-$500 scholarships for high school students to attend four year colleges and 2-$500 scholarships for Front Range Community College (FRCC)and for $2,850 for RYLA and Young RYLA scholarships.  Both requests were reviewed and recommended by the Foundation Request Committee on January 13th, 2010.  After considerable discussion $4,000 was approved for scholarships with a decision deferred as to funding FRCC Scholarships until Mike reviews the scholarship process with FRCC.  Inasmuch as the board had previously approved $2,300 for RYLA scholarships we approved an additional amount of $550 for RYLA.

 We then considered a request from Martin to fund two Shelter Boxes (total $2,000) and a request from the Brighton Early club to support their fund raising for Shelter Boxes (no specific amount).  We approved $2,000 to be contributed to Shelter Box and agreed to advise the Brighton Early club  that, in view of our direct support, we would not participate in their fund raising.  We also agreed to urge club members to contribute directly to Shelter Box.  Checks can be made out to Shelter Box and given to Martin for transmittal.  Shelter Box is a 505 c 3 organization and these contributions are tax deductible.

We had an extensive discussion as to our policy with regard to increasing the size of our corpus (currently $15,740.65). As a reminder to our members, on July 13, 2007 the then board approved the following:

A program is hereby established to increase the corpus to $250,000 in 10 years with the following provisions:

  • At such time as the corpus reaches $250,000, income from the corpus will be available for good works.
  • A minimum of 10% of each year's fundraising will be added in the following year to the corpus.
  • Additional financial contributions to the corpus will be encouraged from club members and non-club members.
  • An investment plan will be established.
  • In 2007-2008 the contribution to the corpus will be $7,000

As discussed, our giving amounts have made it difficult to continue to also build the corpus, raising questions as to the feasibility of the program.  No decision was reached, but it was suggested that input should be solicited from club members.

 We briefly reviewed actions by the Foundation Request Committee for amounts of $250 or less and with respect to computers as follows:

  • From Vicki Marshall, Executive Director of the North Metro Arts Alliance for $250.  The request was approved.  
  • From the National Sports Center for the Disabled.  We agreed to contribute $100. 
  • A request from Jeffrey Swingle, brought to us by Marvin, to support the work of Global Refuge International.  It was agreed we would ask Marvin to contact Jeffrey and obtain more information as to how much and how the money would be used.
  • A request from Sam Dixion (a former Westminster Councilor) for a computer for East Bay Senior Housing 3720 W 68th Ave,  a HUD Senior Home.  We recommended this to Garth.
  • A request from John Olson, past president of the Boulder Flatirons club, for a computer for the 17 year old son of an unemployed single mother of four in Boulder.  We will ask John's club to contribute to our Foundation in return for this. 

 

 The meeting was adjourned at 8:30 a.m.  

 The next meeting will be on March 12, 2010 at Hyland, 7:00 a.m. 

 

  Respectfully submitted.

 Mike Hayes, Secretary

 

                  

 

 


 

 

 

                                                                          Official Minutes

Westminster 7:10 Foundation Board Meeting

November 13, 2009

 

President Lori called the meeting to order at 7:10 a.m.   In attendance were board members Roberta Bourn, Loren Donaldson, Cliff Stratton, John Inman, George Stroberg and Mike Hayes. Doug Hall also attended.

Minutes of the September 11, 2009 meeting were approved. 

Cliff presented an outstanding financial report, which was accepted with thanks.  As of November 11, the Foundation had $12,189.40 in uncommitted funds, available for giving for the rest of the year.  Cliff also reported that the tax return has been filed as well as two reports to the Secretary of State’s office.

 Appreciation was expressed for Bruce Jones’ generous donation to C4K.  When he next visits our club he will be asked to talk for a few minutes about the Jones’ Family Foundation.

Considerable discussion focused on best ways to keep the club informed about decisions of the Foundation Board.  It was agreed that decisions of the Foundation Request Committee would be included in the Early Word.

Mike presented a summary of decisions/recommendations from the Foundation Request Committee since September 11.  Two recommendations were submitted.

First, the recommendation that the Foundation match member’s contributions to CASA, dollar for dollar, up to $1,000.  The recommendation was moved, seconded, and approved.  (Members have contributed approximately $1,500 so the total contribution will be approximately $2,500.)

Second, the recommendation that the Foundation contribute up to $400 to assist in the cost of the Thanksgiving Food Baskets (both for the food and for $15 in each of 20 baskets for purchase of a turkey). The recommendation was moved, seconded, and approved.

Roberta then moved that we reserve up to $1,000 to cover the costs of the Four Way Test Program we are planning to introduce in Westy High.  The motion was seconded and approved.  (We will submit a request to the district for a District Simplified Grant, which may cover part of the program cost.)

We discussed scholarships.  The   Scholarship Committee will be asked to submit a request for college and FRCC scholarships at the next meeting.

 The meeting was adjourned at 8:30 a.m.  

 The next meeting will be on January 15, 2010 at Hyland, 7:00 a.m. 

 Respectfully submitted.

 Mike Hayes, Secretary

 

 

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

July 10, 2009 

President Lori called the meeting to order at 7:00 a.m.   In attendance were board members Lori Hanegan, Roberta Bourn, Loren Donaldson, Cliff Stratton, and Mike Hayes. Martin Postma and Emil Rinaldi also attended.

Minutes of the July 10, 2009 meeting were approved. 

Cliff presented two outstanding financial reports, which was accepted with thanks.  First, a final report as of June 30, 2009 and then a report as of September 11, 2009.   The final report for last year reflected only minor changes from the preliminary report as presented in July.  The updated project funding summary for 2008-2009 showed $25,453.25 in net revenue and net expenditures of $7,150 on Vocational Service projects, $8,748.89 on Community Service Projects, and $3,550 on International Service Projects.  Cliff will present a more complete report at an upcoming club meeting.  Through September 11 we have committed or spent $2,600.

At the July meeting, the board decided to establish an overall giving budget of $15,089.40 and to postpone allocating this amount to the three Avenues of Service.  At today’s meeting the board was advised of the club board’s decision to transfer $5,000 from the club treasury to the our Foundation treasury.  It was moved, seconded, and approved to add that amount (with thanks) to the Foundation’s giving budget for 2009-2010.  It was then moved, seconded, and approved to allocate the total giving budget in equal one-third amounts to Community, International, and Vocational Service ($6,696.47 each).

Emil presented request for Scholarship Funding.  If we follow last year’s giving this would be $2,300 for RYLA, $3,000 for college scholarships to be awarded to high school seniors, and $1,000 for scholarships for students at Front Range Community College.  Allocating $2,300 for RYLA scholarships was moved, seconded and approved.  A decision as to funding other scholarships was deferred to a later date.

Mike introduced the following action items based on recommendations of the Foundation Request Committee.

  • To provide $2,000 for dictionaries for schools in Districts 12, 50 and R-1.  Moved, seconded and approved.
  • To provide $1,000 for Shelter Box.  Moved, seconded and approved.
  • To provide $500 for the Commerce City project in Christmas Island.  Moved, seconded, and approved.
  • Not to support the request from the Denver club for Burkina Faso. Moved, seconded, and approved.

 Based on expenditures to date or commitments made remaining amounts for funding are approximately $4,500 for Community Service, $4,000 for International Service and $4,400 for Vocational Service. 

Lori requested that recommendations from the Foundation Request Committee be presented to the board in writing.

It was suggested that Loren extract action items from these minutes for inclusion in the Early Word.

Mike reported that while the application to fund Village Banks in Guatemala was received in Evanston and assigned Matching Grant number 71492, it will not receive funding from the World Fund as the available funds have already been committed.  However, the Colorado Springs club has now committed $9,042 in cash and $2500 in DDF to the project so it will still provide $34,642 for Village Banks.

The meeting was adjourned at 8:30 a.m.  

The next meeting will be on November 13, 2009 at Hyland, 7:00 a.m. 

Respectfully submitted.

Mike Hayes, Secretary

 


 

 

 

Official Minutes

Westminster 7:10 Foundation Board Meeting

July 10, 2009

 

The meeting was called to order at 7:15 a.m.   In attendance were board members Lori Hanegan, Roberta Bourn, Loren Donaldson, Cliff Stratton, John Inman, and Mike Hayes. Martin Postma and Joe Talarico also attended.

 Minutes of the May 8, 2009 meeting were approved. 

 Cliff presented an outstanding financial report, which was accepted with thanks.  Funds raised in 2008-2009 that would normally be available for spending in 2009-2010 total $24,603.25. This figure will be revised slightly after a few late payments are recorded.  It was recommended that Cliff present the Project Funding Summary to the club in the near future to make sure the club knows how its money was spent in 2008-2009.

 As indicated, the funds raised last year would normally be budgeted for spending this year.  Great concern was expressed, however, about our fund raising in 2009-2010, which would provide funds for giving in 2010-2011.  It was felt, therefore, that some of the $24,603.25    be held out of this years giving budget as a possible cushion for 2010-2011.

 It was moved, seconded and approved to establish our tentative giving budget for 2009-2010 as $15,000 and that no allocations would be made at this time for Community, International, or Vocational Service.  This will be revisited as our fund raising situation improves.

 We discussed funding of Scholarships (high school, FRCC and RYLA).  We may not be able to support these at past levels.  Emil and the Scholarship Committee will be requested to make recommendations in the near future for consideration by the Foundation Board.

 The board now consists of the following and the basis of their membership:

 Lori Hanegan, immediate past club president

Roberta Bourn, club president,

Loren Donaldson, club president-elect

George Stroberg, third year of a three-year term

Cliff Stratton, second year of a three-year term

John Inman, first year of a three-year term

Mike Hayes, Chair of the Foundation Request Committee for the current year

 A slate of officers was nominated as follows:  Lori, President; Roberta, Vice-President; Mike, Secretary; Cliff, Treasurer.  They were elected unanimously.

 Martin asked that the board approve  $1,000 in support of a Matching Grant application being submitted by the Denver Mile High club for a Health Fair in China.  The request was approved.

 A discussion reaffirmed the purpose of the Foundation Request Committee to provide the Foundation Board with views of club members as to expenditures approved by the Foundation Board.  Current members of the Foundation Request Committee are Bill K., Lynn, Geoff, Rick, Joe T., Don and Mike.  It was suggested that new members be asked to serve on the committee.  Mike will ask J.P. to do so.  It was also suggested that the items for which the Committee makes recommendation should be clarified.  Finally, the Committee was authorized to approve requests for $250 or less without referring them to the board for final approval.

With regard to the Matching Grant application for Socially Conscious Coffee, Martin asked for approval that individuals desiring to support the grant with their own personal contribution be allowed to make these contributions to our Foundation to then be used to augment the grant as club contributions.  These contributions total $6,514.07.

The meeting was adjourned at 9:00 a.m.  

The next meeting will be on September 11, 2009 at Hyland, 7:00 a.m. 

Respectfully submitted.

 

 Mike Hayes, Secretary

 

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

May 8, 2009 

    The meeting was called to order at 7:15 a.m. In attendance were board members Joe Talarico, Lori Hanegan, Roberta Bourn, Cliff Stratton, John Inman, George Stroberg, and Mike Hayes. Martin Postma and Geoff Tolmachoff also attended.

Minutes of the March 13, 2009 meeting were approved after correcting the amount shown available for spending from $8,410.90 to $4,998.29. Cliff presented an outstanding financial report, which was accepted with thanks. As of today, the foundation has $1,389.40 available for giving in the areas of Community and Vocational Service. So far, we have spent $24,538.29 in funds designated this year and a total of $32,624.89 including funds designated last year, but not actually spent until this year. Funds raised this year, which will be available for spending next year, total $24,559.60. It was recommended that Cliff give a report at a Club Assembly on our past year’s contributions to “good works”.

 

 Mike reported there would be substantial changes next year with regard to funds available from The Rotary Foundation. Details will be sent to board members. Club members desiring this information should ask Mike or Martin.

 

We discussed makeup of the board for 2009-2010. The following will be members by virtue of their position in the club or elected at large for three-year terms.

Lori Hanegan, Immediate Past Club President

Roberta Bourn, Club President,

Loren Donaldson, Club President-Elect

George Stroberg, third year of a three-year term

Cliff Stratton, second year of a three-year term

Joe Talarico appointed a nominating committee consisting of himself, Lori and Roberta to nominate an individual to serve a three-year term. President Roberta will appoint a chair of the Foundation Request Committee who will also serve on the board.

There was extensive discussion of recognizing “Fellows” of the club’s Foundation (i.e., those who have contributed $1,000 to the Foundation). Mike will make a calculation and these individuals will be recognized at the Installation Dinner.

Martin proposed that $650 be given to purchase a Shelter Box (he will personally add $350) and Lori proposed that $650 by given to CASA. Both proposals were approved.

It was agreed to donate 8 computers to Access Housing, but with the hope that the Commerce City club make a contribution to C4K.

We reviewed a request from Asian Hope. Martin will contact them for more information.

Mike reported that we are moving toward giving dictionaries to third graders in Jeffco schools (seven schools, about 300 kids) in Westminster and that the Denver Metro North club has agreed to take over dictionaries for Mapleton schools.

The meeting was adjourned at 8:30 a.m.  

The next meeting will be on July 10, 2009 at Hyland, 7:00 a.m. This will be our annual meeting.

Respectfully submitted,

Mike Hayes, Secretary

 

 


Official Minutes

Westminster 7:10 Foundation Board Meeting

March 13, 2009 

 

The meeting was called to order at 7:10 a.m.   In attendance were board members Joe Talarico, Lori Hanegan, Roberta Bourn, Cliff Stratton, John Inman and Mike Hayes. Martin Postma also attended.

Minutes of the January 16, 2009 meeting were approved as submitted.

Cliff presented an outstanding financial report, which was accepted with thanks.  As of today, the foundation has $8,410.90 available for giving in the areas of Community and Vocational Service.     Funds raised this year, which will be available for spending next year, total $23,611.85. (As president Joe noted, we are extremely fortunate to have this amount available.  Thanks to Prints for Pride and Peaches. Fund raising next year will be a real challenge for the club.)  The Merchant Account at Guaranty Bank (used for credit cards) has been closed. We will be able to close out the checking account in 6 months.

We discussed commitments to Matching Grant applications submitted by other clubs.  Mike will follow them to determine if the funds will actually be needed.  We agreed to roll over, until next year, our club's commitments to the Village Bank in Guatemala and Socially Conscious Coffee in Brazil.

We then considered three requests, which had been recommended by the Foundation Request Committee:

  • $2650 for RYLA and YRYLA scholarships.
  • $1,000 to NAG (Neighbor Action Group) to provide materials and supplies to assist 400 kids coming to the area the week of June7 to paint and clean houses, and generally help do a  variety of needed work on the homes of needy.
  • $3000 for six $500 college scholarships to high school students in Westy, Ranum and Standley Lake. (Note: We will use roll over funds from last year for two $500 scholarships at Front Range Community College.)

These were approved unanimously.

With these commitments and some other minor adjustments your Foundation now has $1595.90 available for giving for the rest of this Rotary year.  It was agreed this could be used in any of the three Avenues of Service (Community, International, or Vocational). 

We then discussed our future approach to scholarships.  Cliff suggested that we consider increasing our college scholarships for high school students from $500 to $1,000.  Mike suggested we consider rebalancing to increase the number of scholarships to Front Range.  It was agreed we would recommend to the club's Scholarship Committee that they revisit our allocation of scholarship funds for the coming year and make recommendations for consideration in September.

The meeting was adjourned at 8:30 a.m.  

The next meeting will be on May 8, 2009 at Hyland, 7:00 a.m.

 Respectfully submitted.

 

Mike Hayes, Secretary

 

 

 


 

Official Minutes

Westminster 7:10 Foundation Board Meeting

January 16, 2008

 

The meeting was called to order at 7:10 a.m.   In attendance were board members   Joe Talarico, Roberta Bourn, Cliff Stratton, and Mike Hayes. Martin Postma also attended.

Minutes of the November 14 meeting were approved as submitted.

Cliff presented a great financial report, which was accepted with thanks.  As of today, the foundation has $8,148.29 available for giving in the areas of Community and Vocational Service.  Much of this will be allocated for RYLA and other scholarships but the exact amount has not been determined.  Funds raised this year, which will be available for spending next year, total $23,811.52. The Merchant Account at Guaranty Bank (used for credit cards) has been closed.

 

This was followed by considerable discussion regarding taking advantage of "District Designated Funds (DDF)."  These are funds that come back to the district three years after our contributions to the Annual Programs Fund of The Rotary Foundation.  These funds can be used to augment club-initiated projects.  A portion of the funds is used for Matching Grants, mostly for international projects.  The other portion of the funds is used for District Simplified Grants (DSG), mostly for local projects.  Westminster 7:10 members should know that DSG funds will be available in July to augment our funding of community projects.   Talk to Martin or Mike about requirements.

 

 We then considered three requests:

 $500 for the Westminster Little League.  Approved.

$500 to support the Denver club's Matching Grant for a school in Pakistan.  This was not approved as we are currently over "budget" on funds allocated for international projects.

A request to purchase a video camera for the district was made in order to take advantage of our sales tax exemption.  This was not approved as there are some issues with the IRS and the Colorado Department of Revenue.

 

 Joe will follow John on recommendations as to an investment policy for funds in the corpus and Roberta will follow Emil or George on funds for scholarships.

 The meeting was adjourned at 8:20 a.m.  

 The next meeting will be on March 13, at Hyland, 7:00 a.m.

 

Respectfully submitted,

 

Mike Hayes, Secretary

 

 

 


Official Minutes

Westminster 7:10 Foundation Board Meeting

November 14, 2008

 

The meeting was called to order at 7:15 a.m.   In attendance were board members   Joe Talarico, Lori Hanegan, John Inman, Cliff Stratton, George Stroberg and Mike Hayes. Martin Postma also attended.

 

Minutes of the September 12 meeting were approved as submitted.

 

Cliff presented another great financial report which was accepted with thanks.  As of today, the foundation has $11,548.29 available for giving in the areas of Community, International, and Vocational Service.  Cliff also reported that our account with Guaranty Bank has been closed.  We have three accounts at 1st Bank.  John will check to determine if any of these include a merchant service.  If not he will check with Angela. Our tax return was filed in October.

 

We discussed appointing an investment committee to recommend an investment policy for our corpus.  John will put this together.

 

We have recently received a number of funding requests.  Our normal procedure would be to consider these after review and recommendations by the Foundation Request Committee.  We decided to act on these even though they had not been reviewed by the Foundation Request Committee in order not to incur further delay.  We agreed to support the following requests in the amount indicated.

  • North Metro Children's Advocacy Center to support training for Tammie Bueno:  $600.
  • Community Awareness Action Team to support a weekend training experience for 6th to 12th graders to avoid and say no to drugs and alcohol:  $500
  • Neighborhood Action Group (NAG) to support their work with students and parents in the Adams District 50 boundaries: $1,000.
  • CASA to match a portion of contributions by member of the 7:10 Rotary club to support the work of CASA:  $1,000.
  • The Thanksgiving food basket program:  $300.

 

Having approved this request our remaining allocation for Community Service Projects is $1,129.43.

 

George was requested to provide information on funding needs for scholarships.

 

Joe provided details of the "Wine Stomp", our next fundraiser on November 29.

 

Mike announced we have now identified a Host Country club for our Matching Grant application for Village Banks in Guatemala and so will be submitting the application in the next week or so.

We have made several commitments to international projects, which may not materialize.  We need to clarify these and get confirmation that the funds are or are not required.

 

The meeting was adjourned at 8:30 a.m.  

 

The next meeting will be on January 16, at Hyland, 7:00 a.m.

 

Respectfully submitted.

 

Mike Hayes

Secretary